Lms
Upscend Team
-January 21, 2026
9 min read
This 30-day playbook explains how to migrate to Moodle from Google Classroom with step-by-step export and import workflows, data mapping rules, testing and rollback plans, and a post-migration QA/LMS migration checklist. It covers audits, bulk and manual exports, course shell creation, and training to minimize disruption and preserve grade fidelity.
migrate to Moodle projects are common but often underestimated. This 30‑day playbook provides a practical, time‑boxed plan to move courses, student data and grades from Google Classroom to Moodle with minimal disruption. It is designed to scale from small schools to large colleges and focuses on repeatable procedures: audit, Google Classroom export steps, Moodle import process, mapping rules, testing, rollback, training, and a post‑migration QA and LMS migration checklist.
Migrations are both technical and change‑management efforts. Benefits of a well‑executed migrate to Moodle include centralized content, advanced gradebook features, varied activity types, and improved compliance. Expect an initial productivity dip—pilot early, communicate clearly, and use the checklist below to reduce friction. Many teams report significant reductions in manual grade reconciliation after standardizing Moodle course configurations.
Begin with a focused audit to reduce surprises during the transfer student data from Google Classroom to Moodle stage. The audit sets scope, batch sizes, and timelines.
Scope the project: list courses, sections, teachers, assistants, third‑party integrations, Drive storage used, and assignment counts. This baseline informs export batches and prioritization.
Capture metadata for each course: course ID, owner, created/modified dates, file counts and ZIP size. For large institutions, organize inventories by academic unit and prioritize high‑impact programs. Use Google Admin console, Classroom API, and Drive audit logs to find active versus archival courses.
Deliverables: an LMS migration checklist with course IDs, export owners and estimated sizes. Add a "migration readiness" flag per course (Active, Archived, Defer) to avoid moving low‑value content. This stage typically takes 2–4 days depending on scale.
Choose an export workflow that fits IT capacity: manual teacher exports, admin bulk exports using Google Takeout, or automated exports via the Google Classroom API. Each approach has tradeoffs in time and consistency.
Manual exports are simple but time‑consuming at scale. Provide a concise job aid for teachers to reduce inconsistent exports.
Use Google Takeout and the Classroom API for scale. Typical steps:
Sample API call: curl -H "Authorization: Bearer ACCESS_TOKEN" "https://classroom.googleapis.com/v1/courses"
For user exports use GAM or Admin SDK: gam print users > users.csv
Group courses for export by size and complexity (media, LTI, quizzes) to tune the Moodle import process per batch.
Create Moodle course shells before importing content to ensure consistent structure and categories. Mirror Google Classroom sections as Moodle shortnames and use cohorts for rosters. Adopt a naming convention like SchoolCode_Year_Semester_CourseID.
Use Moodle's bulk course upload (CSV) or API. Core CSV columns: fullname, shortname, category, summary. After creating shells, enable backups and set default roles and activity completion settings.
| fullname | shortname | category |
|---|---|---|
| Grade4_Math_2026 | G4MATH_2026 | Primary_School |
Stage imports into a test category first and assign test accounts for QA. Configure enrolment methods (manual, cohort sync, SSO), course formats (weekly, topics) and backup schedules. Create a "Course Template" with preconfigured grade categories, forums and sample rubrics to standardize teacher experience and reduce rework.
Mapping is the most delicate step when you migrate to Moodle. Clear mapping rules prevent grade errors and data loss and are central to the Moodle import process.
Rule example: if a Classroom assignment uses points and a rubric, create a Moodle assignment with the same max grade and recreate the rubric. Import student submission files into the assignment's submission folder. For quizzes, export Google Forms to CSV and convert to Moodle XML or rebuild manually when necessary.
Preserve the semantic meaning of grades rather than raw values; convert categories and weights first, then numeric values.
Transfer student data from Google Classroom to Moodle by exporting roster CSVs with emails and using Moodle user upload to create or link accounts. Map SIS IDs into Moodle's idnumber field for reconciliation.
Special cases:
Conversion example: a weighted category (20/30/50) can be recreated by preserving point values and using category weighting, or by normalizing points to a common scale—document whichever method you use in the LMS migration checklist and reconciliation reports.
Test iteratively: structural, content and grade verification. Run tests in parallel with imports so problems are resolved quickly.
Common issues and fixes:
Rollback plan: keep Google Classroom available until final cutover. Keep exported ZIPs and Moodle backups. If critical issues arise within a short window after cutover (e.g., 7 days), re‑enable Classroom visibility and pause new Moodle enrollments while troubleshooting.
Additional practices:
Troubleshooting tip: filename length issues can be solved with a normalization script that shortens and sanitizes paths before reimport; keep a mapping table to reverse changes if needed.
Communication and training are critical to adoption. Schedule clear milestones during the 30‑day window and produce short, role‑specific resources.
Training modules should be 10–15 minute micro‑lessons: "How to submit assignments," "How to grade with rubric," and "How to find feedback." Use short screencasts, printable one‑page job aids and live Q&A sessions. Provide role‑specific cheat sheets for teachers, students, guardians and IT admins. Track training completion and support tickets as adoption metrics—aim for high teacher completion within the first week of launch.
Sample messages: a welcome explaining why you migrate to Moodle and benefits; a technical checklist for teachers (browser recommendations, file limits); and a post‑launch survey to capture issues for the ops backlog.
Run formal QA after migration to confirm data fidelity and user experience. Below is a concise post‑migration QA and the 30‑day checklist you can copy into project plans.
Supplementary items: accessibility checks for PDFs and transcripts, data retention and backup verification, and capture analytics baseline (login rates, submissions/hour) for the first 72 hours to detect anomalies.
Export/import log template: maintain a CSV with course_shortname, owner_email, export_zip, file_size_MB, migrate_status, issues, remediation_action to support audits and rollback decisions.
Two condensed real‑world examples illustrate scale choices and common issues when you migrate to Moodle.
Profile: 18 teachers, 600 students, one IT admin. Data: ~40 GB Drive content and 250 archived assignments. Approach: manual exports with admin centralizing file copies. Issues: broken image links in older Docs and Google Forms quizzes rebuilt manually in Moodle. Outcome: completed in 30 days with no lost grades; standardized folder structures and naming saved teacher time.
Profile: 120 faculty, 8,000 students, integrated SIS, LTI proctoring. Data: ~6 TB media and 4,500 courses. Approach: phased, automated pipelines; pilot finished in 14 days; overall migration extended beyond 30 days due to scale. Issues: LTI re‑registration required vendor coordination; grade weighting needed scripting to reconcile. Outcome: pilot achieved ~98% grade parity and reduced provisioning time by ~70% with automation. Lesson: schedule vendor windows early and stage cutovers per faculty.
To successfully migrate to Moodle, run a clear audit, use repeatable Google Classroom export steps and the Moodle import process, define mapping rules for grades and attachments, test thoroughly, and keep a pragmatic rollback plan. Pilot early, automate where possible, preserve grade semantics, and communicate frequently.
Key actions: pick a pilot cohort, run the export and import for 1–3 representative courses, perform the three test phases, and keep stakeholders updated with weekly reports and the LMS migration checklist. Start by exporting one course's Drive folder and a grade CSV, import it into a Moodle sandbox, and validate results against this guide. Follow the how to migrate from Google Classroom to Moodle step by step approach and update your transfer student data from Google Classroom to Moodle procedures as you learn from each wave.
Call to action: Run the pre‑migration audit this week—export one course and try a one‑course import into your Moodle sandbox. Use the export/import log template and the 30‑day checklist to track progress and retain an auditable trail of actions.
